Administration of Research

ADMINISTRATION OF RESEARCH

To ensure proper organization and management of research on a sustainable basis, appropriate administrative machinery shall be put in place.

 

 

3.1 Administrative Organogram

Vice Chancellor/chairman of Senate

 

 

University Research Board

 (URD)

 

Directorate of Research and Development

(DRD)

 

Research Programmes

 

Research Teams

 

 

3.1.1 University Research Board (URB)

There shall be a University Research Board under the chairmanship of the Vice Chancellor. This body shall be a Board of the Senate. It functions shall be to:

  1. Articulate the policy for research for the university
  2. Determine research priorities in line with the research focus and agenda of the University
  3. Determine the minimum and maximum amount of grant for each research proposal from year to year
  4. Manage the University’s Research Trust Fund (RTF)
  5. Approve research grant applications
  6. Review the research thrust, focus and content of research in the University periodically to reflect the overall objectives of the University in a dynamic society.

The composition of the Board shall be as follows:

  1.  

Vice Chancellor

-

Chairman

  1.  

Deputy Vice Chancellors

-

Member

  1.  

Registrar

-

Member

  1.  

Bursar

-

Member

  1.  

University Librarian

-

Member

  1.  

Director, Directorate of University Research Administration.

-

Member

  1.  

Deans of Colleges

-

Member

  1.  

Director of Academic Unit

-

Member

  1.  

Director of Consultancy Services

-

Member

  1.  

Dean, Postgraduate School

-

Member

  1.  

Executive Director (NRCRI) or Representative

-

Member

  1.  

Deputy Registrar (Senate)

-

Secretary

 

3.1.2 Directorate of University Research Administration (DURA)

There shall be a Directorate of University Research Administration (DURA) located in the Office of the Vice Chancellor. A senior academic, preferably a Professor, who is committed to excellence in research and has demonstrated capacity for research administration and promotion, shall head the Directorate.

The Vice Chancellor shall appoint the Director. He/She shall have tenure of three years (for Professor) and two years (for other senior academics). This may be renewed for another period of three year and two years, for Professor and other senior academics, respectively. The Director shall liaise with Research Programme Leaders in carrying out the function of the Directorate as they relate to the programmes. In essence, the Director shall have periodic meetings, (as least quarterly) with Research Programme Leaders.

It shall be the duty of the Directorate to:

  1. Receive and process research grant applications and progress reports for consideration by the URB;
  2. Monitor the utilization of research grants disbursed by the URB;
  3. Maintain and constantly update a university-wide inventory of equipment and other facilities for research and liaise with researchers to identify their needs to be met from funds for capital development;
  4. Facilitate the sharing of facilities by researchers and research teams for optimal, cost-effective utilization and to promote an atmosphere for cooperation and collaboration in research;
  5. Maintain an active cooperation with the Postgraduate School in order to ensure that research themes pursued by postgraduate students are consistent with the University Research Plan;
  6. Facilitate, through strategic support, the prospecting for external support for research by researchers from donor agencies;
  7. Prospect for donors to the University’s Research Trust Fund, which shall form a long-term source of support for strategic research;
  8. Facilitate the forging of linkages between researchers in the university and external bodies;
  9. Serve as a liaison between researchers and potential end-users of the results in and outside the university;
  10. Facilitate the obtainment of patents and intellectual property rights for research results, discoveries, designs, etc generated through research in the University;
  11. Monitor, evaluate and report on the projects
  12. Organize research conferences, seminars and workshops on behalf of the University, in collaboration with the relevant Colleges/Schools and Departments; and
  13. Undertake other functions as may be assigned to it by Senate and/or the University Research Board.

3.1.3 GRANT MANAGEMENT STRUCTURE FOR MICHAEL OKPARA UNIVERSITY OF AGRICULTURE, UMUDIKE

 

Grant management is expedient to the university as a tool to keep track of her number of grants, their worth, and the research projects being carried out.  The personnel involved as well as the output and impacts of university research activities are also important variables. When grant reporting & invoicing is dependent on time rather than milestones, the process is direct and simple.

We need a process and a system across the institution that communicates research expectations, research progress and reports to funders.

It is usually a best practice to send the reports to the sponsor when submitting required invoices

We are proposing a grant management structure that is:

Simple: Simple record keeping in grant accounting. We hope to use web based automated grant accounting systems in future.

Transparent: We shall showcase all information concerning each grant in one place (vendor, grant, recipient, timeline, and financial data) compliance with funders’

 

DEVELOPING RESOURCES FOR ATTRACTING GRANTS AND CONDUCTING TRAININGS

MONITORING TIMELINES, DEADLINES AND ACTIVITIES OF GRANT RECIPIENTS

DIRECTORATE OF UNIVERSITY RESEARCH ADMINISTRATION

 

 

GRANT FINANCIAL MANAGER

 OFFICER IN CHARGE OF GRANT FINANCIAL MANAGEMENT

OFFICER IN CHARGE OF GRANT OPERATIONS

OFFICER IN CHARGE OF RESEARCH AND TRAINING

We shall update to use automated systems to analyse, budgets, reconcile data, link with payroll and purchasing systems of the university.

 

 

3.1.4 Programme

Commodity/Utility/Action-based Research Programmes shall be identified in all the Colleges/Schools in the university. A Research Programme Leader (RPL) will head each programme. The RPL shall be a senior academic, who is committed to excellence in research and shall be a specialist in the programme.

The Academic Board of the College in which the Programme is housed shall select the RPL. In the case of a Programme that cuts across Colleges, there shall be a meeting of the Deans of those Colleges to select a Programme Leader; He/She shall have an initial tenure of two years, renewable for another term of two years only.

Members of staff who indicate interest in any programme shall become members of that programme. An individual can belong to more than one programme.

It shall be the duty of each programme to raise research teams on any aspects of the programme, receive and review proposals of its members and forward approved ones to the DRD for further processing.

The following are the current Research Programmes in the University:

  1. Agribusiness and Cooperatives
  2. Animal Production and Improvement
  3. Crop Production and Improvement
  4. Agricultural Economics and Resources Management
  5. Agricultural Extension, Education and Gender Issues
  6. Biotechnology and Genetic Engineering
  7. Soils, Agro-climatology and Environmental Management
  8. Food Science, Nutrition and Home Management
  9. Renewable Resources and Wildlife Management
  10. Engineering and Information Technology
  11. Biological and Physical
  12. Marketing and entrepreneurship

3.1.5 Research Teams

It shall be the responsibility of members of a programme to constitute themselves into teams to carry our research on different conceived aspects of the broad research programme.

A Research Team Leader (RTL) shall head each team. The RTL shall be selected by the team. The composition of each Team shall be such that reflects the multi-disciplinary approach to the research being proposed. There is no limit to the number of members of a research team. An individual can be member of different research teams and membership of research teams can cut across programmes, provided the individual belongs to those Programmes. Research proposals from research team are submitted to the appropriate programme Leader, through the RTL, for further processing.